Terms of Use
Last updated: 18 September 2026 · Applies to Virtual Manager version 1.9.8 and later
By downloading, installing or using Virtual Manager (the "App"), you agree to these Terms of Use. If you do not agree, please do not use the App. The App is provided by Tamia ("we", "us").
1. Licence
We grant you a personal, non-exclusive, non-transferable, revocable licence to install and use the App on devices you own or control, for managing your own business records. The App is provided free of charge. We retain all rights in the App itself; this licence does not transfer ownership of it to you.
2. Acceptable use
- Do not reverse engineer, decompile or attempt to extract the source code of the App, except where permitted by applicable law.
- Do not use the App for unlawful activities, or to store data you do not have the right to store.
- Do not attempt to disrupt or compromise the cloud service, or to access another account's data.
- Do not attempt to bypass the App's access controls, approval workflow or device limits, or to use credentials issued to someone else.
- Do not resell, sublicense or redistribute the App or offer it as a service to third parties.
3. Your account and your team
You are responsible for everything that happens under your account, including actions taken by staff you give access to. When you create access for a team member — by QR code, one-time code or password — you are responsible for choosing the right role and permissions, for keeping those credentials secure, and for revoking access when someone no longer needs it.
You are also responsible for complying with the employment and data-protection laws that apply to you when you record information about your employees, including their attendance and salary. See the Privacy Policy for more on this.
Staff accounts are limited to one active device at a time for entering data. This is a technical safeguard, not a guarantee, and it does not relieve you of responsibility for supervising access to your account.
4. Your data
You retain all rights to the business records you enter into the App. We claim no ownership of them. Your data is handled as described in our Privacy Policy.
Keep your own backups. Cloud sync is a convenience, not a backup service, and it is only active when you are signed in. Export your important records regularly. We are not responsible for data lost through device failure, device loss, uninstalling the App, using Reset All Data, or a sync conflict.
5. Calculations, payroll and tax
The App calculates stock levels, cost of goods sold, profit, balances, salaries and tax amounts from the information you enter. These calculations are only as accurate as that information. They are provided to help you run your business, not as a professional opinion.
In particular:
- Salary figures produced by the App are a calculation based on the attendance you record and the salary you set. They are not payroll advice and do not account for the statutory deductions, minimum wage rules, overtime rules or contributions that may apply to you.
- Tax amounts are calculated from the rate you enter. The App does not determine what rate applies to you and does not file anything on your behalf.
- Profit and stock valuation use a first-in, first-out method based on the purchases you record. This may differ from the basis your accountant or tax authority requires.
Check the figures before relying on them for paying staff, filing returns or making commitments. Virtual Manager is not a substitute for professional accounting, tax, payroll or legal advice.
6. Availability and updates
The App itself runs offline and does not depend on us being online. The optional cloud sync service is provided on a best-effort basis; we do not guarantee it will be uninterrupted or error-free, and we may change, suspend or discontinue it.
We may release updates to fix bugs, add features or change behaviour. We try to keep updates compatible with your existing data, and we recommend exporting a copy of your important records before applying a major update.
7. Disclaimer
The App is provided "as is" and "as available". To the maximum extent permitted by law, we disclaim all warranties — express or implied — including merchantability, fitness for a particular purpose, accuracy and non-infringement. We do not warrant that the App will meet your requirements, or that it will be free of errors or interruptions.
8. Limitation of liability
To the maximum extent permitted by law, we are not liable for any indirect, incidental, consequential or special damages arising from your use of the App, including lost data, lost profits, business interruption, or losses arising from reliance on a calculation the App produced.
Nothing in these terms excludes liability that cannot be excluded under the law that applies to you. If you are a consumer, you may have statutory rights that these terms do not affect.
9. Termination
You may stop using the App at any time by uninstalling it. We may suspend or terminate access to the cloud service if these terms are breached. Data stored locally on your device remains accessible to you regardless, and you can export it before you go.
10. Changes to these terms
We may update these terms from time to time. The "Last updated" date above reflects the latest revision. Continued use of the App after a change means you accept the updated terms.
11. Contact
For questions about these terms, email support@virtual-manager.app.